Comments on: QuickBooks Manufacturing Tutorial

By: Charlie

Charlie — Wed, 02 Feb 2011 04:55:58 +0000

Anthony, sorry I skipped your question.

if each boat is different, unique, you wouldn’t use inventory assemblies. There are several ways to approach what you are trying to do, but it is more complicated than I can describe here. You really should work with a ProAdvisor who understands QuickBooks and your kind of situation. A lot of this depends on how many boats you go through, and how long it takes to fix them up, and how long you hold on to them, and more. But Assemblies are probably not the way to go.

By: Charlie

Charlie — Wed, 02 Feb 2011 03:04:59 +0000

I don’t know if this would do what you need, but you can look at the Transaction Pro Importer from Baystate Consulting (http://qbblog.ccrsoftware.info/2010/01/importing-quickbooks-transactions-with-transaction-pro-importer/)

Or, QuickBooks POS has an inventory that handles a “matrix” kind of inventory, to handle size (etc) variations.

By: JAVED, WAQQAS

JAVED, WAQQAS — Wed, 02 Feb 2011 02:35:11 +0000

Hi there, i have a tee shirts wholesale business, its very easy for me to make a invoice with the total quantity purchased, but very hard to deduct my inventory by the size,colr,kind and then the design, i do take orders on exel sheet, where it is easy to write, i guess, what my question is that is there any add on/softwere available in QB for wholesale and MFG, that can convert the sales order from exel into invoice and deduct the inventory at the same time.

By: Anthony

Anthony — Sat, 29 Jan 2011 03:09:02 +0000

Hello… Lots of great info, THANKS ! I am using QB manufacturing for bookkeeping and inventory control in a boat sales and service yard. the inventory and bookkeeping seems straight forward but i am trying to keep track of boats we have, i add items to the boats when we are fixing up used ones or adding items to new ones… i dont actually build the boats so i start off with a product and add to it .. So how do i do this, i have so far made a inventory assembly with the vin number of the boat as the part number and add all the items in the assembly parts field.. do i need to add the actual boat i started with in that field as well … i orginally thought i could put the price i paid for the boat in the cost field( of the main assembly) but that messed everything up. So if i have to put the boat in the area with all the parts what should i call it? should i use the same vin number with just a extra letter at the end…. sorry for the long question but i cant seem to find anyone else who is trying to use this for what im doing… Thanks Anthony

By: Charlie

Charlie — Wed, 24 Nov 2010 16:24:29 +0000

Megan, that is WAY off of the topic here. Commissions are based on invoices, not sales orders. If you search the QuickBooks help file on “Commission” you will see how it works – you would look at the sales by rep summary report.

By: Megan

Megan — Wed, 24 Nov 2010 03:22:20 +0000

Hi there,

I have QB Wholesale 2009. I have 3 sales reps that I pay a % of the wholesale orders they bring in. I have dubbed them reps, as emplyees housed in the employee center. Is there a way that when I list them as a rep on a sales order, the commmission will automaticly apply and show up somewhere for me to see and account for?

Thanks!

By: Charlie

Charlie — Mon, 11 Oct 2010 21:17:07 +0000

Heidi, I don’t have a specific procedure to refer you do. There are a lot of issues involved, and decisions you have to make. These are usually addressed on a case-by-case basis. You have pointed out one of the big problems with trying to deal with recipes in QB when you are buying items in large bulks and then trying to generate a BOM for very small amounts. QB isn’t well suited for that.

In very general terms, you either have to decide that you don’t need to actually track inventory at that level, so that you don’t need to create the recipes in QB, or you have to deal with manual “yield” calculations. Set up the BOM for a larger batch, then make an adjustment to correct the number you build. I have been working with one chemical manufacturer client on dealing with “yield” calculations like this, along with my CCRQBOM manufacturing addon.

By: Heidi

Heidi — Tue, 21 Sep 2010 18:13:41 +0000

I understand. We have broken down each of our recipes and calculated the yield to establish the number or units we are creating with each bake. We purchase our raw ingredients in large quantities ie. Flour, 50 lbs, butter case of 36 lbs. When we make a recipe, we calculate into pounds, ounces or grams. Once we were to convert the item to our selling units, the portions of each of our ingredients is measured in grams. We were just trying to enter Inventory Assembly/Unit of Measure and wanted to allow for pounds, ounces and grams. We also wanted to add an item for 50 lbs, which would be how we purchase and the program calculation guideline requested a measurement between .001-5000 grams. in order to use a 50 lb bag, we need to enter 21,679.6185. Do you have a suggestion?

Can you steer us toward a step by step procedure for us to execute this project?

By: Charlie

Charlie — Fri, 10 Sep 2010 00:02:10 +0000

Heidi, I can’t give you much more help without more info on what you want. You have to decide on the unit of measure for the baked good – is it going to be an “each”, or a “dozen”, or what? It should be the smallest unit that you will use to sell by. Then you need to make a bill of material (or recipe, if you wish) for that unit – how much of the items that go to make one base unit of assembly. This is NOT the way most bakeries think. Usually you will say something like “I’ll sell by the “each” for a cookie, but my recipes are to make 10 dozen cookies”. QB doesn’t work that way. I am working on a modification to my CCRQBOM add-on product for chemical manufacturer where we have a “yield”, so you can sell by each but have a recipe for a larger batch.

By: Heidi

Heidi — Thu, 09 Sep 2010 17:20:39 +0000

Charlie,
Your site is incredible. We are in the process of establishing inventory guidelines in our baking/manufacturing business. Most of our assembly builds will need to include different types of measurements. For example we use X lbs of flour, X lbs of butter, X cups of water, X tbs of salt, etc. Can you point me in the direction to obtain guidance on this type of build?