Comments on: Finding QuickBooks Invoice Number Errors

By: HK

HK — Mon, 27 Apr 2009 19:37:45 +0000

Thank you Charlie. Now it works

By: Charlie

Charlie — Fri, 24 Apr 2009 21:05:15 +0000

HK: Good point, credit memos do use the same number sequence as invoices. You can’t change that, but you can fix the report. Click “modify report” in the upper left corner, click the “Filters” tab. In the right you should see two filters. Click on the “Amount” filter to select it, click the “remove selected filter” button. Click OK to close this window, and the credit memos will show on the report. Memorize the report for future use.

The report comes filtered to show only amounts >= 0, so credit memos are filtered out.

I’ll add that to the article.

By: HK

HK — Fri, 24 Apr 2009 16:15:26 +0000

Hello Charlie
Thank you for the article but I have question when we create the credit memo it picks up the next nummber which our invoice number.So when we will run the report it shows those number missing beacuse we are runnning the A/R report. Can you help me in figure out this

Thanks in advance

By: Charlie

Charlie — Thu, 11 Dec 2008 16:32:36 +0000

Krachy: Unfortunately, I don’t know of a way to have just one automatic sequence number for all A/R accounts.

By: krachy

krachy — Thu, 11 Dec 2008 14:52:21 +0000

What if you have several receivable accounts and each receivable has a few sub-accounts, but you really want the auto invoice numbering to just keep increasing by one regardless of which a/r account your in. Say for a/r #1 you start with 1001 & 1002 then switch to a/r#2 and you want that to continue so that the first number in a/r #2 is 1003…Is that possible in QB2009…???