Comments on: Multiple Invoice Number Sequence in QuickBooks

By: Charlie

Charlie — Fri, 12 Mar 2010 02:30:35 +0000

Deggi, I’m not sure what you are talking about. In the printed form? In existing orders you already have saved? Is the field blank, or just missing?

By: Deggi

Deggi — Thu, 11 Mar 2010 17:14:40 +0000

All the receipt numbers are gone from the field on the sales receipt. How can I get them back?

By: Charlie

Charlie — Tue, 02 Feb 2010 17:19:32 +0000

Valya, it is hard to say much without having hands on the file. I’ve not seen an issue with the specific template…

QB remembers the last invoice number you used, USUALLY. There are times when things get out of whack for reasons that nobody has been able to explain to me.

Create an invoice, and as the LAST THING YOU DO before saving it, enter what you want as the correct invoice number. Then save it. QB should pick up on that and starting numbering from that point.

By: Valya

Valya — Tue, 02 Feb 2010 09:05:39 +0000

Hi,

Very helpful web site!
Here’s my problem. I’ve created a new invoice template to have an additional column that was required by one of our clients. I copied the existing one which behaved as it was supposed to relating to sequent invoice numbers before the change. After creating the new template QB restarted the invoice numeration from 1. It didn’t matter whether I was issuing an invoice using the old template or the new one.

I read the posting about the different A/P accounts and will check that out even though I did not create separate accounts.

What else could I try?

I’m afraid that I might have changed the existing template when I was meddling with it before copying it and creating the new one.

I very much appreciate your help.

Thanks!

Valya

By: Charlie

Charlie — Wed, 27 Jan 2010 04:17:51 +0000

scacct: Thanks for pointing that out. I rarely use multiple A/R accounts myself. I don’t like having multiple A/R accounts to get different invoice number sequences, as it make several things more complicated. So I hadn’t come across that particular issue myself.

By: scacct

scacct — Wed, 27 Jan 2010 03:19:02 +0000

We’re using QB2007 and when creating statements for customers you are also required to pick an AR account. If you have customers that have entries in both accounts you need to make your receivables accounts subaccounts of a master AR account in order to pick that master account when creating a statement. This will allow you to show all of your customer’s activity for both accounts in their statement.

By: Charlie

Charlie — Wed, 06 Jan 2010 05:09:28 +0000

Jess, are you using the Australian version? If so, I might not have an answer, as that is a different product than the US version.

You don’t mention what product/version/year you are using. And when you say that you go to the “invoice list”, what exactly are you looking at?

By: jess

jess — Wed, 06 Jan 2010 04:32:37 +0000

Hi, i am suddenly having an issue saving invoices in quickbooks. i create the invoice, hit print, print as pdf then save and close but when I go to the invoice list it is not there. i have only been using quickbooks for about 3 months but dont think I am doing anything differently to what I have been doing previously, I have had a months break from invoicing so maybe I have forgotten something crucial???
Jess.

By: Brian

Brian — Tue, 17 Nov 2009 23:57:41 +0000

This blog entry helped me to do my job, it is an excellent resource, thanks again!

By: Charlie

Charlie — Tue, 17 Nov 2009 01:49:47 +0000

Brian, that is precisely what I describe above. Multiple A/R accounts – multiple invoice number sequences. Some people want it, some people don’t.