Comments on: QuickBooks Item List – Columns

By: Charlie

Charlie — Mon, 31 Oct 2011 15:28:38 +0000

Greg, I’m not sure what exactly you are asking. If you have an “inventory part”, when you buy the item you enter the cost. This updates the average cost of the item. When you sell the item that average cost is used to post a value to the COGS account.

By: Greg

Greg — Mon, 31 Oct 2011 14:34:28 +0000

I am using QB Pro 2011. I need to allocate a cost for each item on my item list available for sale so that when a sales invoice is created the inventory account is automatically updated to reduce the cost value being carried as inventory?

By: Charlie

Charlie — Tue, 24 May 2011 21:02:13 +0000

Cris, see this article for how to create “custom fields”. http://qbblog.ccrsoftware.info/2008/07/custom-fields-in-quickbooks/

Then you can add them to the item list as shown here. And to invoice templates, etc.

For expenses, that is hard to describe in a blog comment. Several ways of doing it – depending on the volume you work with. You can use inventory adjustments (tedious, though), or you could set up each car as a “job” and use the job costing features (depending on what QB product you have).

By: CRIS CEE

CRIS CEE — Tue, 24 May 2011 20:52:05 +0000

HOW DO I ADD ANOTHER COLUMN TO MY ITEM LIST? IS THERE ALSO A WAY TO LIST MY EXPENSES TO EACH ITEM? I AM HANDLING INVENTORY OF CARS AND EACH CAR HAS VARIOUS EXPENSES THAT I WANT TO INPUT AT THE SAME TIME WOULD BE BASIS FOR DETERMINING MY COSTS BEFORE RETAIL FOR EACH CAR

By: George

George — Thu, 16 Jul 2009 19:44:16 +0000

You will have to set up a numbering system for size and color. 1000 can be black, 1001 can be white, -01 can be size 6 -02 size 7 and so on to look like this 1000-01 would be black size 6 more sections for more options. Or ad a small code at the end of the purchase part number to define size and color.

By: Charlie

Charlie — Mon, 04 May 2009 03:35:49 +0000

Nike, I don’t have a good answer for you because QuickBooks doesn’t have a good way to handle this kind of situation. QB POS handles it, but not QB itself. If you want to track sales by each color/size/make, you have to enter an item record for each color/size/make, and show it as a separate item in the invoice.

By: nike

nike — Sun, 03 May 2009 21:49:24 +0000

I am into retail how do i include the sizes, colors and maker of the shoes i sell in the custom field and use this when buying new stock i want to keep a track of all sizes sold all colors sold etc but bill cant be customise under template

By: Charlie

Charlie — Wed, 18 Mar 2009 00:13:05 +0000

Judy, that is quite a bit off topic, you would be better off trying the Intuit Community forums. Also, I can’t really say what is going on without being able to see your information – a blog comment like this just isn’t a good way to figure those things out…

By: Judy T

Judy T — Tue, 17 Mar 2009 23:10:47 +0000

I am using quickbooks Premier and am trying to set up a second checking account for deposits to that account. I have a second account set up and a undeposited funds account. I can enter the information regarding the payment and it flows to the 2nd undeposited accounts file but does not flow back to the screen where the deposits are listed so that I can print a deposit slip. I have checked my first account and have the 2nd set up the same way. What am I doing wrong.

By: Charlie

Charlie — Fri, 06 Mar 2009 22:41:38 +0000

Julie, in QuickBooks, you can’t. Sorry. The class value in the column will default to the class you pick at the top of the invoice.