Comments on: Exporting QuickBooks Transactions with Transaction Pro Exporter

By: Charlie

Charlie — Thu, 17 May 2012 17:32:01 +0000

If you can get the data out of the old system you could possibly use the Transaction Pro Importer, but then you have to reconcile all of the adjustments that this will make to inventory and the associated accounts. It would be a major chore to deal with, I would think.

By: Jerry

Jerry — Thu, 17 May 2012 09:38:40 +0000

Charlie,

I recently switched from Quickbooks Pro 2011 as a purely accounting solution for my QuickSell 2000 POS system.

When we transitioned to the Quickbooks Enterprise 2012 platform, we lost all the transaction history from QuickSell 2000 as well as the history from Quickbooks Pro 2011.

This is a far reach, but do you know of any other third party import/export applications that might help with this situation?

By: Charlie

Charlie — Tue, 20 Sep 2011 21:50:51 +0000

Justine, which particular app are you looking at? Karl Irvin (www.q2q.us) has many different applications.

The absolute simplest way to get this (but not the cheapest) is to get QQube from Clearify (see my review of it here http://www.sleeter.com/blog/2011/03/quickbooks-reporting-is-simple-with-qqube/) They put the COGS value for the transactions into whatever kind of trans that you are looking at. They make reporting to Excel a dream – no complicated lookups. Best way to get this data.

By: Justine

Justine — Tue, 20 Sep 2011 21:45:35 +0000

Cliff, Have you had any luck with a report on average costs?? I have just found a 3rd party application – q2q.us – and was wondering if you had found anything yet before I purchase this.
thanks…

By: Cliff

Cliff — Sun, 13 Jun 2010 01:56:31 +0000

The Inventory Valuation Detail report does store the actual average cost that was posted to the COGS general ledger account, per sales invoice line item, and date. So the average cost for each item and sales invoice number is sitting right there in QB, already matched/associated.

But the QB Sales reports, which have SO, PO, and custom fields (that don’t show in the Inventory Valuation report), does not allow us to grab the average cost and include it in the Sales Report.

Worse case, I could probably export the Inventory Valuation Report (filtering on Invoice) and Sales by Customer Detail reports to Excel and try a VLookup, or some other method, to add the average cost to the Sales by Customer detail report.

I will call ProEporter to see if the Average Cost can be added to their sales reports.

I am really surprised more QB users are not screaming for the average cost in the Sales Reports. It seems so easy, since the data is already visible/available in QB.

By: Charlie

Charlie — Sun, 13 Jun 2010 00:11:39 +0000

Cliff, that is a bit of a tough nut to crack. It is very hard to pin down the cost of an item in relation to the sales price of the item if you are buying and selling that item multiple times. The average cost varies by date (even by time of day, technically). You have to capture the average cost of the item ON THE DATE of the sale. That can be done with the ODBC driver, I am not sure if it can easily be done with the Pro Exporter (you would have to ask them). I have a program that I’m testing internally (one that I’ve written) that can get the average cost of an item on a specific date. But to pull that out item by item to match your sales dates is going to be very laborious. You have to ask for the cost of the item on a particular date, item by item and sale by sale…

By: Cliff

Cliff — Sat, 12 Jun 2010 21:31:20 +0000

I need to generate sales history reports that include the inventory item costs. I need to be able to report sales with gross margins by item, customer, sales person, etc.
In QB, this would be the average cost when the item was sold (on an invoice). The current cost (today’s cost), or today’s average cost is not good enough because it may not be the actual average cost that was posted to the COGS general ledger account.

Does ProExporter, or other reporting tool, have the ability to export the average unit cost? On all the QB reports, the average cost is never on the list of items to include on the report.

By: Charlie

Charlie — Mon, 01 Feb 2010 17:18:30 +0000

The same company has an import tool. See my article on this at http://qbblog.ccrsoftware.info/2010/01/importing-quickbooks-transactions-with-transaction-pro-importer/

Memorized Transactions aren’t accessible. The SDK does not access them. However, if you open the Memorized Report List and click the Memorized Report button at the bottom, there is an export option (which I’ve not tried myself lately). Note that QB has a habit of scrambling memorized reports sometimes, so exporting them to save them is a good idea…

By: Eric Seidel

Eric Seidel — Mon, 01 Feb 2010 14:52:05 +0000

Charlie- Great information, thanks for sharing. Do you know of anyone who sells a tool to import data into QB’s like Big Red but who uses “SDK”?

Also, do you know of anyone who sells a tool that enables a user to export Memorized Transactions out of QBs?

Thanks again!

By: Charlie

Charlie — Wed, 13 Jan 2010 16:58:53 +0000

Saupha, that is a bit off the topic of this discussion. Intuit has a networking document at http://support.quickbooks.intuit.com/support/pages/knowledgebasearticles/1009810

Please note that if your users are at separate physical locations networking doesn’t work well with QuickBooks.