FAQ:Delete A QuickBooks Company

| May 21, 2010 | 15 Comments

To delete a QuickBooks Company file you no longer need (make sure you do NOT need it, because you can’t get it back):

  • Select File then Open or Restore Company.
  • Select Open a company file.
  • In the “file open” window, right click on the company QBW file, then select “delete”. Then cancel the “open”.

The company will still show on the “recently used” list, but  you can’t open it. To get rid of it from the list:

  • Open any other company file. Select File then Open Previous Company
  • At the bottom of the list select “set number of previous companies”.
  • Set the number to “1” and click “OK”. That clears the list.
  • You can go back and set the number to 10 or 20 if you wish, so you can keep a list of company files, but the list has been cleared.

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About the Author (Author Profile)

Charlie Russell is the founder of CCRSoftware. He’s been involved with the small business software industry since the mid 70’s, focusing on inventory and accounting software for small businesses. Charlie is a Certified Advanced QuickBooks ProAdvisor. Look for Charlie’s articles in the Accountex Report blog, as well as his California Wildflower Hikes blog.

Comments (15)

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  1. sarah christopher says:

    Hi I have tried to delete a company as instructed above. However, ‘set number of companies’ is grey and cannot be selected. Do the instructions apply to qb pro2006?

  2. Gloria says:

    I want to delete a current company with all its files and the set it up again like a new company but using the same name. Can I reuse the same company name?

  3. john says:

    I just deleted a compnoany I was no longer using. I had 4 companies, instead of choosing show 3 in previously viewed, I entered 1. I cannot find 2 missing companies now. Help! Thank you.

    • Charlie says:

      If you delete them from the list of recently used companies, the file still exists in the original location. You just have to find it and open it.

      If you deleted the actual QBW file itself, then it is gone unless you have a backup copy somewhere.

  4. Linda Wood says:

    Thank you for your instructions. Simple and it worked. You’d think Quickbooks would include a way to delete a company in the program. Oh well, gone, and again, thank you!

  5. francis says:

    how can put a field to purchase order a input Tax?

  6. Jeremy says:

    I want to delete 1 Company from a list of 4 companies whereas what you are suggesting seems to be deleting all except 1. How do I just delete the one. I have deleted it from the files – I just cant get the name of the list.
    I am using 2010 by the way which has no Edit List facility.

  7. Bouka says:

    I deleted all transaction from a file company and I want to opening checking and saving bank account. How can I do?

  8. MIchael Walker says:

    Thanks for the directions … worked perfectly!

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